Our Bylaws
the Friends of Garrison Lake Golf Course
Membership:
Membership in this charitable association shall be open to all persons, business entities, and corporations interested in providing improvement and development of facilities, maintenance, and operation of Garrisons Lake Golf Club.
Dues:
The annual dues for association membership payable within 30 days of receipt of annual dues invoice shall be:
1. Charter Membership (including 1st years dues) $100.00
2. Family Charter Membership (including 1st years dues)
- Primary member $100
- Each additional member over 18 years of age $25
3. Association Membership (voting membership) $50.00
4. Family Membership
- Primary member $50.00
- Each additional member over 18 $25.00 (voting memberships)
5. Junior Association Membership $25.00
Patronage:
- Hole in One $1000.00
- Eagle $500.00
- Birdie $250.00
- Par $100.00
Government:
The Government and Management of the Association shall be vested in the Governing Board, which shall consist of the Board of Directors and Elected Officers of the Association, who shall be members of the Association in good standing representing the diversity of the community providing equal opportunities to all persons regardless of race, color, sexual orientation, national origin, disabilities, religion, age, or sex. No Elected Officer or Director shall receive any compensation for services, excepting approved association business expenses.
It shall be the duty of the President to preside at all meetings of the Governing Board and the Association.
In the absence of the President, or if the President is unable to perform the duties of the office, the Vice President may perform the duties. In case of a vacancy in the Presidency, the Vice President shall perform the duties of the President until a successor has been appointed and designated by the Governing Board.
The Secretary shall keep the minutes of all meetings of the Association and the Board, shall issue notice of all meetings, shall conduct correspondence of the Association, and keep its records including response to requests under FOIA (Freedom of Information Act) .
The Treasurer, under the direction of the Board, shall be custodian of the funds of the Association and shall deposit said funds in such banking institutions as shall be designated by the Board of Directors. Disbursements, approved by the Board, shall be signed by the President or Secretary, and Treasurer. (in case of absence or incapacity of a designated signee another officer of the Board of Directors designated on bank signature cards may substitute.
The Auditor shall report to the Board on the finances of the Association. He or she shall submit to the Board of Directors at least once in every three months an account of the finances of the Association, and shall further mail to the membership at least 15 days prior to the Association's regular annual meeting an account and report of finances for the preceding year. A copy of each such report shall be maintained by the Secretary of the Association where it shall be available for a period of seven years for inspection by all members in good standing.
Committees:
Reports and recommendations of all committees shall be submitted to and reviewed by The Board of Directors for approval.
Budget & Finance Committee:
The Budget and Finance Committee shall be composed of the Treasurer and not less than one (1) member of the ass0ciation and shall draft and submit to the Board of Directors as soon as practical after the close of the fiscal year a budget of estimated revenues and expenses of the association for the ensuing fiscal year. After approval by the Board of Directors unbudgeted proposals must be approved by the board of Directors.
Greens, Grounds & Facilities Committee:
The Greens, Grounds & Facilities Committee shall be composed of a Chairman, a Vice Chairman and not less than three (3) other members of the association. The Committee shall observe and make recommendations to the Board of Directors regarding ideas and proposals for the general maintenance of the golf course and attached facilities (clubhouse, pavilion, cart barn, maintenance barn and equipment, cart paths,, etc.). These recommendations will be refined by the Board of Directors to refer to the managers and course superintendent and Delaware Parks and Recreation for consideration.
Tournament & First Tee Committee:
The Tournament and First Tee Committee shall consist of not less than two (2) members of the association. The Committee shall research and submit ideas for tournaments as fundraising events for the association and events for the First Tee organization and other youth oriented organizations to promote the game of golf to the young people of our community.
Fund Raising & Grant Committee:
The Fund Raising & Grant Committee consisting of not less than two (2) members of the association is responsible for researching fund raising ideas and grants. The committee with approval of the Board of Directors shall plan and implement fund raising ideas and write grants to available organizations for donations to the association.
Planning Committee:
The Planning Committee shall consist of no less than three (3) members of the association made up if possible by past presidents of the association. This committee will be responsible for developing ideas or programs for recommendations regarding capital improvements for consideration by the Board of Directors for recommendation to management and the Delaware Division of Parks and Recreation.
Membership Development & Patronage Committee:
The Membership Development & Patronage Committee shall consist of not less than two (2) members of the association responsible for seeking and obtaining members and soliciting patronage by interested members of the community.
Insurance Committee:
The Insurance Committee shall consist of no less than one (1) member of the association charged with researching, evaluating, reviewing and recommending to the Board of Directors the most reasonable Director & Officer Liability insurance policy available.
Newsletter Committee:
The Newsletter Committee shall consist of no less than two (2) members of the association charged with the responsibility of obtaining information about events, ideas, recommendations, meeting information, and upcoming entertainment offerings to association members and publishing same on a monthly basis via e-mail or other form of social media.
Entertainment Committee:
The Entertainment Committee shall consist of no less than three (3) members of the association. This committee shall arrange and promote social activities and entertainment for association members and their guests.
Commencement:
At the organizational meeting of the Association there shall be elected a President, Vice President, Secretary, Treasurer, Auditor, and ( 4) Directors at Large.
Annual Meeting:
Friends of Garrisons Lake Association shall hold an annual meeting on a date set forth by the Board of Directors no more than three (3) weeks following the end of the fiscal year. At this meeting the Association will review the accomplishments and financial report for the preceding year, as well as elect three members to the Board of Directors to serve a three year term. Immediately following the annual meeting, the Board of Directors will meet to welcome new members of the Board and elect Officers for the coming year.
Record Sharing:
Friends of Garrisons Lake shall regularly and as requested, provide DNREC with organizational information, including information pertaining to governance of the organization, financial activity, and the following regulatory requirements.
a. By-laws
b. Annual Tax Return (990)
c. Proof of Insurance
d. Annual financial audit or review report.
e. New Officers Contact Information
Amendment To The By-laws:
The By-laws may be amended, supplemented or repealed at any regular meeting of the Board of Directors or at any special meeting of the Board of Directors provided that such meetings must be attended by Five (5) or more of the Directors and at least four (4) vote for and approve the proposed action.
